Assistant Administrative Officer

Posting Number CS02105

Job Title Assistant Administrative Officer

Position Number 300

FTE

FLSA

Pay Rate

Salary Range $52,424 – $58,959

Pay Grade Level 321

Position Type Classified Civil Service Staff

Union ESP-URI/NEARI (Educational Support Professionals)

Status Calendar Year, Full-time, Permanent

Restriction or Limitation Reason

End Date of Restriction or Limitation

Department HRL Central Office

Contact(s)

Jenna Visinho

Specialist, Talent Acquisition

Office of Human Resource Administration

80 Lower College Road

Kingston, RI 02881

Contact Phone/Extension 401-874-2317

Contact Email [email protected]

Physical Demands

Campus Location Kingston

Building(s)

Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and Responsibilities

GENERAL STATEMENT OF DUTIES:

To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do related work as required.

SUPERVISION RECEIVED:

Receives general supervision from a superior with some latitude for the exercise of independent judgement; work is subject to review for conformance to policies, rules and instructions.

SUPERVISION EXERCISED:

Supervises and coordinates the work of subordinates engaged in

performing clerical, typing, stenographic and fiscal tasks; reviews work in process and upon completion.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function ofthe agency and purpose of the work of said superior.

To plan, organize and supervise the clerical and office activities of a department, agency, division or large engineering program; to coordinate the flow of clerical and office work among the several sections in such department, agency, division or engineering program.

To gather information required for use as a basis for important administrative decisions.

To make administrative studies, analyses and recommendations of proposed change in policies, programs and procedures.

To represent the head of a department, agency, division, or large engineering program in meetings with representatives of the public, other departments or agencies.

To relieve a superior of administrative detail relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities or policies.

To handle important and routine correspondence.

To assist in the preparation of the annual budget and to supervise its execution.

To supervise and participate in the processing and maintenance of financial, personnel or other important records.

As required, to be responsible for the safekeeping of bonds or other securities deposited with the department, agency, division or large engineering program.

To requisition office supplies and equipment.

To do related work as required

Required Qualifications

KNOWLEDGES, SKILLS AND CAPACITIES:

A working knowledge of the principles and practices of office management; a working knowledge of, and the ability to carry out, requisitioning, disbursing and budgeting control functions; a familiarity with the principles and practices of public administration; the ability to plan, organize and supervise the work of subordinates engaged in performing fiscal and clerical duties for the head of a department, agency or division; the ability to make administrative studies

and analyses and to make recommendations based thereon; the ability to interpret and apply rules and regulations; the ability to handle important correspondence concerning policies and procedures; the ability to handle important but routine personal contacts; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

EDUCATION: Such as may have been gained through: graduation from a college of recognized standing with specialization in business or public administration; or

EXPERIENCE: Such as may have been gained through: employment involving supervision of the work of a large office staff engaged in performing varied routine and difficult clerical tasks and involving some experience in making studies and analyses of office methods and procedures.

OR, any combination of education and experience that shall be substantially equivalent to the above

education and experience.

Preferred Qualifications

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions

Work Hours

8:30 AM to 4:30 PM — Monday through Friday

Days Off: Saturday & Sunday

Posting Date 06/04/2025

Closing Date 06/13/2025

Special Instructions to Applicants

This is a full-time, calendar year position.

A generous benefits package including a tuition waiver for CCRI, RIC, and URI for the successful candidate, spouse, and dependents (if applicable) based on current education. paid time off, paid state holidays, and a mandatory retirement plan are also available in addition to many other types of benefits.

To learn more about the benefits package, please visit:

https://www.exploreemployeebenefits.ri.gov/

A criminal background check is required for the successful applicant. This requirement will be paid for by the university.

If you are a lateral transfer (the same title as this posting) within esp-uri/neari, please contact Jenna Visinho in Human Resources at 874-2317 or [email protected] prior to applying for this position. The name of a contact person will be provided for all lateral transfers to schedule an informational meeting prior to the application deadline date. If you are still interested in the position after the informational meeting, you must still apply on-line and submit the required documents prior to the application deadline date.

This position is covered by ESP-URI/NEARI. Members of this union will receive preferential consideration. If the position is not filled by a current union member, we will then consider other applicants.

Quicklink for Posting https://jobs.uri.edu/postings/15202

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